Warehousing & HMRC Reporting

Effective warehouse management is vital to the successful running of an alcoholic drinks business. It is achieved through a combination of strategic resource planning, efficient operational processes and workflows and excellent use of the latest technology. Whether your warehouse is bonded or standard, Bevica gives you the features and functionality to keep your stock, logistics and customers visible at all times.

End to end HMRC compliance

When you run a bonded warehouse, staying HMRC compliant at all times is essential. With Bevica, you will have all the tools you need to achieve this. All duty suspended movements are specifically tracked without any onerous administrative overhead. Standard transactions (such as sales and purchase documents) as well as warehouse operations all feed into the HMRC records required for all your standard and audit reporting requirements. W5/W5D duty declarations are created as needed and W1 compliant month end reporting is automatically generated.

Greater Control & Flexibility

Having your own warehouse means you have complete control over its operation allowing you to tailor the space and processes to your needs. Bevica lets you map out your storage areas, workspaces and traffic flows for whatever size buildings you operate. WMS operations are designed to cope with multiple methods: stock can be receipted by purchase, product or urgency. Internal movements can be driven by stock turnover or placement efficiency. And pick routines by any number of methods: batch, zone, wave, discreet or cluster.

Smarter Customer Service

Effective warehouse management is a cornerstone of customer satisfaction. It plays a pivotal role in ensuring that customers receive their orders accurately and promptly, essential for maintaining a positive business reputation. With Bevica, all your business management functionality is under one roof. As a result, operations can be streamlined, complexities reduced and the timeline between different operations, such as from customer order to shipment, is improved. 

With Bevica, both field and office staff can, at order entry stage, liaise with the customer on delivery dates and routes, confirm stock availability before completing the order. It is then automatically added to the warehouse managers’ schedule for planning, picking and dispatch.

Bevica's HMRC bonded Warehouse
Improved stock control

A well-managed warehouse allows for real-time inventory tracking, ensuring that stock levels are maintained accurately, which in turn minimises the risk of overstocking or stockouts. 

With Bevica’s integrated supply chain and warehouse management functionality, you have the capability and visibility to maintain optimal stock levels at all times.  From inventory forecasting and product lifecycle management at the outset, to efficient picking methods and reduced errors through barcode enabled handheld devices in the warehouse, Bevica allows you to accurately track stock levels and movement history. 

Cost Efficiencies

As well as a vital operational tool. your warehouse can also be the gateway to both saving and making money for your business. Over time, owning a warehouse can be more cost-effective compared to managing a third-party warehouse as it eliminates ongoing rental costs and can build equity. There is also the potential for further income if you decide to rent out warehouse space to other drinks businesses. With Bevica, you have all the WMS and HMRC Report features you need to effectively manage all the stock in your warehouse, whether it is yours or others’. 

Managing your own warehouse gives your business the ability to directly oversee and fine-tune operations: which can lead to significant improvements in customer service, delivery and cost management.

If you would like to find out more about how you can use Bevica to manage your own standard or bonded warehouse, get in contact with a specialist today. 

WMS features

  • Unlimited warehouses, each setup appropriately
  • Warehouse to warehouse Transfers Orders
  • Multiple Bins
  • Bin control by weight / cubage
  • Lot / Serial No. control
  • Pallet / Package control
  • Receipts and Put-Aways
  • Manage receipts in bulk
  • Bulk Put-Aways worksheets
  • Shipments & Picks
  • Manage Shipments in bulk
  • Bulk Pick worksheets
  • Multiple Pick Methods
  • Stock Take by ABC, Bin, Lot / Serial / Pallet No.
  • Segregation of duties between office & warehouse
  • Bin to Bin worksheet and movements

HMRC Reporting features

  • HMRC Ledger – audits every movement in/out of duty suspended status
  • Automatic calculation of duties
  • Rotation / Lot No. control
  • W5 / W5D alcohol goods declaration
  • W1 alcohol goods declarations
  • Manage other proprietors stock
  • Declare on clients’ deferment accounts
  • Produce W5 for cash deferment customers
  • Pick by Rotation / Lot No.
  • Manage multiple bonded areas
  • Monitor deferment accounts
  • Fiscal codes and rates, managed by date
  • Record destruction, Ships stores, Embassy movements
  • Store your, your customer’s and your vendor’s AWRS

Request a Demo

To learn more about Bevica or request a demo, please get in touch.