Bevica is the ERP software for any sector of the drinks industry; wines, beers and spirits. With best-practice tools and features to manage all areas and functions of your business, you can immediately have an overview of your business from a single platform.
Our Select installations let you get up and running as quickly and cost effectively as possible. With a simple monthly fee, no upfront setup charges and a predefined project plan, pick the option that is right to setup your growing, ambitious business.
Our Enterprise package is for larger, more complex projects that need a tailored approach. We collaborate with you to choose your route to go live with customisations of your business processes to suit your functional teams.
Select Startup
£315
Per User Per Month
For those just beginning
- Checklist review
- No upfront fee
- Core Bevica modules
- Company configuration
- Training & UAT assistance
- Avg. 1-2 months install
- No bespoke development
- 2 hours support
- Minimum 2 users
- No existing stock/processes
Subscription £285 per month plus licences
Example: for 2 users £915 per month
Select Rapid
£265
Per User Per Month
Straightforward install
- Checklist review
- No upfront fee
- Core Bevica modules
- Company configuration
- Training & UAT assistance
- Avg. 4 months install
- No bespoke development
- 2 hours support
- Minimum 5 users
- Data Migration assistance
- Assembly / BOM Mgmt. module
- Distribution costs management module
Subscription £575 per month plus licences
Example: for 5 users £1900 per month
Most Popular
Select Premium
£265
Per User Per Month
Advanced install
- Premium Checklist review session may be required
- Company configuration
- Training & UAT assistance
- Data migration assistance
- Assembly / BOM mgmt module
- Distribution costs management module
- 3PL Warehouse integration module
- Avg. 6-12 months install
- No bespoke development
- Plus 9 Bevica module credits
- Add-ins available (see grid below)
- 5 hours support
- Minimum 5 users
Subscription £1525 per month plus licences
Example: for 5 users £2850 per month
Enterprise
£265
Per User Per Month
Bespoke install
- Functional requirements assessed (from £18K)
- Company configuration
- Training & UAT assistance
- Data migration assistance
- Assembly / BOM mgmt module
- Distribution costs management module
- 3PL Warehouse integration module
- Avg. 9-18 months install
- Bespoke development available
- Plus 12 Bevica module credits
- Add-ins available (see grid below)
- 7 hours support
- Minimum 5 users
Subscription £1875 per month plus licences
Example: for 5 users £3200 per month (plus one off FRA)
Support Packs – all packages include:
- Two Authorised Support Contacts
- Dedicated Account Manager
- Additional support hours available
- Access to training portal
- Online Ticketing and reporting
- HQ Telephone Support
- Annual reviews for Startup
- Quarterly reviews for Standard/Premium/Enterprise
.
Bevica Features
| Bevica SaaS | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
Dedicated Microsoft Dynamics Business Central Bevica environment  With your Bevica licence comes your company’s own Microsoft Business Central Tenent. With Multi-factor Authentication access this provides your Production instance as well as three pre-production Sandbox areas. |  | | | |
| Managed in the cloud No need for expensive servers or network infrastructure. The entire environment is managed in the cloud by Microsoft, this includes security updates and patches, disaster recovery and backups, scalability and performance telemetry. | | | | |
| Always up to date Enjoy a continually improving environment. Automatic monthly updates and twice yearly ‘Wave’ feature released keep your system relevant. | | | | |
| Easy access via browser, tablet, mobile Stay connected to all your information at home, on the road or in the office on any browser or mobile/tablet App. | | | | |
| Out of the box integration with Outlook, Word, Excel, Teams… Work from inside your inbox, managing business interactions with your customers and suppliers from any email. Collaborate and share information easily in Teams, view, report and manipulate data in Word and Excel. | | | | |
| Installation | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
| Dedicated Project Manager | | | | |
| Project plan with milestones and timeline | | | | |
| ‘Classroom’ training & online portal Getting the project team up to speed with a combination of self-serve training backed up by classroom style sessions and ongoing help. | | | | |
| Configured training environment Fully configured / ready to use training company so you can start playing from day one. | | | | |
| Configured go-live ready company | | | | |
| Bespoke Development |  | | | |
| Finance | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
| Industry ready Chart of Accounts Bevica comes with a default Chart of Account to get you up and running more quickly and all the facilities to manage your General Ledger; balance sheet, profit and loss, general journals, VAT reporting. | | | | |
| Multi currency Manage multiple currencies throughout the system, including payables and receivables, general ledger reports, resource and item pricing, and bank accounts. Transact business in any currency using stored exchange rates or apply spot rates to specific documents. Use the Exchange Rate Adjustment option to adjust receivables and payables and post unrealized gains/losses to the general ledger. | | | | |
| Multi company Bevica lets you operate multiple companies within a single solution with tools to consolidate and post intercompany transactions easily. Where you have staff working in multiple companies or external users such as accountants, the Company Hub serves as a landing page that gives a financial overview across companies and environments. |  | | | |
| Unlimited Dimensions Dimensions provide unlimited analysis attributes against all ledgers. Create the analysis codes that make sense for your business to let you report in financially by, for example, Cost Centre, Customer Type, Product Group, Vendor or Event/Campaign. | | | | |
| Sales, Purchase, Inventory Ledgers With core ledgers you can manage customer debt, pay suppliers and see exactly where your stock is. Processing transactions update their relevant ledgers in real-time, meaning you are always looking at the most up to date figures. | | | | |
| Bank Account Management Create, operate and manage multiple bank accounts catering to your diverse business needs and across different currencies. | | | | |
| Cash flow Analysis Understanding cash inflows and outflows is the key to running a successful business. You can use cash flow to easily create a forecast, based on actual and expected transactions that predicts how and when you expect money to be received and paid out by your business. | | | | |
| Fixed Assets Fixed Assets gives you full control over the life of your fixed assets – from purchase to disposal providing an overview with correct periodic depreciation. | | | | |
| Business Intelligence / Reporting | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
| Export to Excel / Edit in Excel With pages that display a list of records in rows and columns, like a list of customers, sale orders, or invoices, you can export the list to Microsoft Excel. Depending on the page, you can either export for viewing in Excel or export to update in Excel and publish back into Bevica automatically. | | | | |
| Financial Reporting management reports Financial reporting gives you the power to create, maintain and deploy financial statements. Bevica includes reports, tracing functions and tools to help auditors or controllers who are responsible for reporting finance figures. Financial reporting includes support for Dimensions, so sub-account analysis is immediately available. | | | | |
| Item Sales History import Import pre-Bevica item/customer sales to merge with onscreen sales analysis. | | | | |
| GL Analysis Reports (incl. Dimensions) Provides company decision-makers, especially those with overall responsibility for sales, purchases, and product portfolio management, with an efficient and flexible way to get meaningful quantity and value based information out of the Bevica. | | | | |
| GL Budgets Working with budgets against general ledger accounts, create multiple budgets by any Dimension (Customer/Customer Group, Cost Centre, Item Group, Event/Campaign…) to compare against actuals. Budgets can be exported/imported to/from Excel, allowing you to use all the calculation capabilities of Excel while preparing your budgets. | | | | |
| Self-Service Excel Reporting1 Fast, flexible, self-service financial and business reporting inside Excel. Automatically export pre-formatted data out of Bevica and create reports and business queries inside Excel. Reports can be configured and scheduled for distribution to run automatically. |  | | | |
| Microsoft PowerBI for Bevica1 With the Bevica PowerBI Pack you immediately get access to your Bevica data with industry specific dashboard and insights into your customers, sales and finances. Embedded PowerBI lets you see those reports from within Bevica. | | | | |
| CRM | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
| Contacts Record and track your relationship with the people who work at your customers, suppliers and prospects. Build a profile for each person to interact with them better and provide a personalised service by issuing sales / purchase document to specific contacts. | | | | |
| Contact Classification Sort your contacts into enhanced categories, and automatically classify your customers based on criteria you specify. For example, you can group sales related contacts in terms of revenue or product preferences. Use this information later to target contacts for your campaigns or divide your customers into ABC segments. | | | | |
| Campaign / Events Management Organise campaigns based on segments of your contacts that you define with specific sales pricing. Define segments based on specific criteria, such as sales, profiles, and interactions, and reuse existing segments or segmentation criteria. Use the Merge feature in Word (or send other file formats) to communicate with the contacts in your segment. | | | | |
| Business Inbox for Outlook Work from inside Microsoft Outlook. With Bevica, you can manage business interactions with your customers and vendors directly from Outlook. From a contact’s email you’ll see financial and operational data related to customers and vendors. You can also create, amend and send documents, such as orders and invoices without leaving Outlook. | | | | |
| Pipeline tool Keep track of sales opportunities. Assigned to existing contacts or newly created prospects, section your sales processes into different stages and use this information to get an overview of and manage your sales pipeline. | | | | |
| Task Management Organise your sales, purchasing and marketing activities. Create to-do lists for yourself and assign tasks to other users or teams of users. Automatically create recurring to-do items and activities consisting of several to-do items. | | | | |
| Inventory | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
| Inventory Control Manage your inventory, including: wine, beers, spirits; as well as; point of sale, foodstuffs, soft drinks, barware, etc. Bevica gives you complete control and visibility of your stock, so you know where it is, when it’s coming in, who it’s promised to, all whilst tracking costs at tranche/batch level. Making sure you can guarantee supply to your customers is important. | | | | |
| Duty Management Save time and money, let Bevica manage and control your duty and VAT liability. Items, transactions, and stock are set up to understand duty rules, with automatic calculation and accrual of duty values. Intelligent pricing lets you set prices Duty Free or Duty Paid or just one and let Bevica calculate the other. | | | | |
| Enhanced Item Marketing Attributes Bevica contains the ability to record additional attributes against your items, for example; Country of Origin, Region/Sub-Region, Brand, Classification plus grape, blend or ingredient details. An additional 23 User Define fields let you make you product catalogue your own. Store free text Marketing, Awards and Press notes. | | | | |
| Distribution Costs Management2 Analyse your inventory costs to the level you want, make sure you are recording and reconciling all your additional costs incurred when receipting, moving and selling your stock. Managed manually or from default setup, your purchase orders can add, for example, freight, insurance and RH&D to your Landed Cost, sales margins can be impacted by delivery costs. | | | | |
| Lot / Serial, Rotation No. tracking You can assign serial numbers, lot numbers, and package numbers to specific items and their related movements. Bevica calculates availability to let you see how much of a lot, package, or serial number is currently being used on other documents. Once posted you can trace backwards or forwards to display all transactions and movements related to a specific lot or serial number. | | | | |
| Multiple Locations / stock transfers Create and manage inventory in any number of Locations. A Location can represent a physical warehouse – your own or third party, a storeroom or office location, an area to set stock aside, En Primeur or production warehouse. With locations you can purchase into, sell out of and transfer between any location. | | | | |
| Adv. demand planning / forecasting1 With the add-in ‘Demand Planning’ from Lanham Associates its tightly integrated inventory replenishment rules; Advanced Forecasting, Collaborative Forecasting and Production Planning, can provide you with real, tangible advantages that can lower your inventory, increase customer service levels, and directly enhance your bottom line. | | | | |
| Production | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
| Assembly Management Whether its multi-level production, bottling from liquid or preparing mixed cases, Assembly Orders let you mange your production schedule, inventory levels and costs. Managed by bill of materials an Assembly Order will post consumption and output inventory movement automatically. | | | | |
| Bottling / Mixed cases | | | | |
| Multi-level Bill of Materials | | | | |
| Lot / Serial, Rotation No. tracking You can assign serial numbers, lot numbers, and package numbers to specific items and their related movements. Bevica calculates availability to let you see how much of a lot, package, or serial number is currently being used on other documents. Once posted you can trace backwards or forwards to display all transactions and movements related to a specific lot or serial number. | | | | |
| Production Planning (MPS / MRP) Bevica can suggest and amend your master production schedule and material requirements based on actual and forecasted demand. The planning system can calculate either Master Production Schedule (MPS) or Material Requirements Planning (MRP) on request, or it can calculate both at the same time. | | | | |
| Advanced Manufacturing With work centres, routings, production BOMs and multi-status production orders, Manufacturing functionality provides the operations required to transform inputs into finished goods depending on the volume and nature of the products. Bevica offers features to supply for anticipated and actual demand from sale, assembly, and production as well as features for distribution planning using stockkeeping units and location transfers. | | | | |
| Sales Management | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
| Sales Order / Rtns. Management Manage customer demand using sales orders and invoices, return orders and credits, quotes and blanket orders. Set documents as Duty Free or Duty Paid against any number of delivery points per customer. | | | | |
| Multi-tier sales pricing / discounting Manage flexible item price and discounting structures that differentiate between Duty Free and Duty Paid, with special agreements for individual customers, customer groups and campaigns. Additional parameters such as minimum quantity, unit of measure, currency and date range further refine who gets what price and discount. | | | | |
| Stock & Purchase Reservations Reservations allows you to link a customers’ sales order demand against stock, available for immediate dispatch or incoming purchase order quantities, available in the future. Reservation give you the confidence that you know where your stock is going, planning in advance where stock is in short supply. | | | | |
| Credit Held Orders Bevica functionality manages which sales orders need special approval before being released to the warehouse for delivery. Managed at a customer level by manipulating credit status and customer credit limit, credit held logic also takes overdue entries into account. | | | | |
| Adv. demand planning / forecasting1 With the add-in ‘Demand Planning‘ from Lanham Associates its tightly integrated inventory replenishment rules; Advanced Forecasting, Collaborative Forecasting and Production Planning, can provide you with real, tangible advantages that can lower your inventory, increase customer service levels, and directly enhance your bottom line. | | | | |
| Commission / Excellar Ordering 1 Whether you are invoicing the customer yourselves or claiming a commission from the supplier Bevica lets you create linked sales and purchase orders for direct to customer purchases. | | | | |
| Automated EDI Order processing1 EDI integration via TrueCommerce enables you to automate the transferal of messages from your trading partners through to your business, removing manual processes and allowing you to manage your customer relationships from a central location, rather than logging into multiple web portals. | | | | |
| Purchase Management | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
| Purchase Order / Rtns. Management Manage supplier demand using purchase orders and invoices, return orders and credits, quotes and blanket orders. Set documents as Duty Free or Duty Paid against any number of collection points per supplier. | | | | |
| Purchase Invoice Management | | | | |
| Multi-tier purchase pricing / discounting | | | | |
| Purchase Approvals / Authorisation | | | | |
| Import Purchase Invoices (OCR)1 | | | | |
| Fine Wine1 | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
| Private Reserves1 Sell Duty Free or Duty Paid stock directly into Private Reserve, then with their unique ID, track and report on client owned stock stored on their behalf. Automatic withdrawal process, charging VAT & Duty where necessary. View summary position by customer / item. Receipt Private Reserves from other merchants. Included in the Fine Wine module, see ‘Credits / Add-in’ section. | | | | |
| Provenance / Condition / Nominee tracking1 Store additional information against your clients’ private reserves; provenance, condition, source. Contact Nominee and delivery instructions for easier processing of en primeur receipts. Hold rotation numbers so you can instruct the warehouse to move/dispatch the correct stock. Included in the Fine Wine module, see ‘Credits / Add-in’ section. | | | | |
| En Primeur Process1 Using private reserves features, sell en primeur and first-release offers, tracking from initial allocation, through sales order to physical landing in your designated warehouse and delivery or storage. Included in the Fine Wine module, see ‘Credits / Add-ins’ section. | | | | |
| Allocations Management1 Plan and allocate who gets your limited stock. Record all requests as they come in from customers and hard-allocate when ready, automatically creating sales orders. Included in the Fine Wine module. See Credits / Add-ins’ section. | | | | |
| Broking1 Create your Broking List from private reserves your customers want to sell. Process orders easily from pre-agreed purchase and sales prices. Included in the Fine Wine module, see ‘Credits / Add-ins’ section. | | | | |
| Cellarage Invoicing1 Run automated routines that create sales invoices to charge rental against your private reserves. Set company-wide and customer specific rate cards, setting volume breaks. See Cellarage Invoicing in the ‘Credits / Add-ins’ section. | | | | |
| Market Values (incl. Liv-ex automation) Store the latest market values for your items. Manually enter or upload your own valuations or link automatically with Liv-ex via their LWIN references. (Liv-ex automation specifically requires Liv-ex Market Values Automation Credit and Liv-ex licence) | | | | |
| Warehousing | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
| 3PL Warehouse Integration2 | | | | |
| Multiple Locations / Stock transfers | | | | |
| Inventory Warehousing1 | | | | |
| Advanced Warehousing (WMS)1 | | | | |
| Mobile WMS / Handheld scanners1 | | | | |
| Data Migration | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
| Data setup checklist | | | | |
| Predefined core data | | | | |
| Excel import templates Predefined excel template ‘configuration packages’ make it easy to import your business data: customers, suppliers, items, prices, etc | | | | |
| Security/Compliance | Startup | Select | Premium | Enterprise |
|---|---|---|---|---|
| Multi-factor authentication (MFA) Multifactor authentication (MFA) adds a layer of protection to the sign-in process. When accessing your Microsoft accounts or apps, you provide additional identity verification, such as scanning a fingerprint or entering a code received by phone. | | | | |
| GDPR Compliance Manage and respond to users requests over their personal data by classifying your sensitive data, with routines to export, delete or modify it. | | | | |
| Making Tax Digital (MTD) | | | | |
| Role & User based access control | | | | |
| Full data change audit | | | | |
| Automatic Backup / Disaster recovery | | | | |
| Additional features1 | Bevica Module Credit | Third party Add-in |
|---|---|---|
| 3PL Warehouse Integration2 | 3 | |
| Distribution Costs Management2 | 3 | |
| Inventory Warehousing | 2 | |
| Fine Wine Includes Private Reserves, Provenance / Rotation number tracking, En Primeur Process, Allocations Management and Broking. See Fine Wine section. | 4 | |
| Liv-ex Market Values Automation1 Via LWIN’s, link automatically with Liv-ex to import their latest Market Values for your stock. | 3 | |
| Microsoft PowerBI for Bevica1 | 4 | |
| Microsoft Power Automate | | |
| Credit Control Notepad With its own a role centre Credit Controllers have a dashboard view of key information needed to manage credit issues and prioritise workload. Credit control functionality is now in one easily accessible area with a dedicated Customer view displaying Actions, Notes and History. | 1 | |
| Multi Company (each additional company) | 1 | |
| Shopify Connector Up and running in no time, synch multiple Shopify Shops with Bevica. Synchronise items, inventory, pricing, images and attributes, customers and sales orders. | 4 | |
| Self-Service Excel Reporting Fast, flexible, self-service financial and business reporting inside of Excel. Automatically export pre-formatted data out of Bevica and create reports and business queries inside Excel. Reports can be configured and scheduled for distribution to run automatically. | | |
| Item Sales History import Import pre-Bevica item/customer sales to merge with onscreen sales analysis. | 1 | |
| Bulk Document Distribution Automated document distribution in a few clicks; sales invoices, statements, order confirmations all branded and sent in bulk automatically. | | |
| Automated EDI Order processing | 4 | |
| Accounts Payable Workflow Avoid errors & save time – automate your entire Accounts Payable workflow. Capture incoming documents, eliminate tedious and repetitive manual data entry with intelligent OCR, let the software automatically instigate purchase invoice approval workflow. | | |
| Online Expense Management Employees can upload their receipts through a mobile expense App, online portal or directly in Bevica, allowing immediate visibility and quicker processing. | | |
| Payment Management | | |
| Website integration | 4 | |
| Cellarage Invoicing Run automated routines that create sales invoices to charge rental against your customers’ private reserves. Set company-wide and customer specific rate cards, setting volume breaks. | 1 | |
| Adv. demand planning / forecasting With the add-in ‘Demand Planning’ from Lanham Associates its tightly integrated inventory replenishment rules; Advanced Forecasting, Collaborative Forecasting and Production Planning, can provide you with real, tangible advantages that can lower your inventory, increase customer service levels, and directly enhance your bottom line. | | |
| Mobile WMS / handheld scanners | |
1 May incur additional licence and/or setup costs.
2 May already be included in your package.
Available and configured for go-live Available post go-live as chargeable functionality Available as TVision/3rd party add-ins Available to purchase with credits
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To learn more about Bevica or request a demo, please get in touch.
